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Privacy Protection Policies

As the responsibility of a corporation that provides system development, advertisement-related business to support promotion, and IT-based services including consulting, environment fields and project promotion, IntaSect declares to act, maintain, and abide by the following privacy protection policies.

  1. IntaSect respects and abides by any government regulations and policies regarding the use of private information for every type of work that involves the handling of private information. IntaSect also has established a privacy protection management system that follows JISQ15001 (the privacy protection management system regulations of the Japanese Industrial Standards) in order to protect private information.
  2. IntaSect analyzes a risk to prevent the damage to the owner of the information by the acquisition of the inappropriate private information or the misuse and designs the appropriate measures based on the result.
  3. When IntaSect perform the acquisition, the use, trust of the private information of the customers, we allow a customer to choose the methods.
  4. When obtaining or using private information, IntaSect will clearly identify the purpose behind the utilization and will not use the information any more than necessary. In order for employees to not use private information any more than is necessary, IntaSect will lecture employees about appropriate handling and managing methods.
  5. IntaSect will not distribute private information to third parties unless the owner of the information grants permission or if the specific usage abides by the law.
  6. If IntaSect receives any complaints or concerns about privacy handling, IntaSect will swiftly investigate related matters and respond within a reasonable time period.
  7. In order to appropriately manage obtained private information, IntaSect will lecture employees about organizational, individual, physical, and technical safety measures and will strive to prevent any loss, damage, and leaking of private information.
  8. Based on social and environmental changes, IntaSect will periodically review and revise the privacy protection management system to improve private information handling within the company.

Enactment date:December 1st, 2007
Last modified date:December 14th, 2016
IntaSect Communications, Inc.
CEO Yufeng Tan

プライバシーマーク

[Our contact information for inquiries regarding our privacy treatment]
IntaSect Communications, Inc. Complaint/inquiry desk
TEL: 079-225-8886 (Reception times: 9am-5pm Mon-Fri.)
E-mail:pms2009@ml.intasect.co.jp

Regarding the handling of private information

IntaSect Communications, Inc.
Privacy administrator

  1. Regarding the utilization purposes of private information

    IntaSect may utilize personal information for the business processes and purposes listed below only within the necessary range.

    (1) Business description
    a. The provision of system development and other services for customers.
    b. The support of advertisement-related business promotion
    c. The manufacturing and selling of environment-related devices
    d. Consulting and operational management-related business

    (2) Utilization purposes
    a. To conduct business regarding system development, system-related services, advertisement-related services, environment-related services, and consulting services etc.
    b. To smoothly manage and process private process requests from other companies
    c. In order to respond to maintenance and trouble-shooting after a system is developed.
    d. In order to select potential employees to recruit
    e. In order to recruit new employees and to manage employee treatment
    f. In order to contact and provide information to retired workers.
    g. Exercise of rights under the Company Law and fulfillment of obligations
    h. In order to provide various conveniences from the Company regarding the position as a shareholder
    i. In order to realize various measures for smoothing the relationship between the shareholders and the company, from the viewpoint of the members of the association and the corporate
    j. For shareowner management, such as preparing shareholder data based on prescribed standards based on various laws and regulations
    k. In order to respond to various inquiries incidental to the above, maintaining / improving the quality of telephone correspondence etc. (contents of the call may be recorded)

  2. Regarding private information to acquire over the border
    IntaSect acquire personal information as follows over the border.
    a. In SNS operational representation duties, IntaSect acquire the private information of the campaign applicant from client company.
    b. In the net sales application management business, we obtain product shipping destination information which is personal information from the client company.
    c. In visa application acquisition duties, IntaSect acquire the private information of the person of temporary transfer to us from our group companies where a person of temporary transfer belongs to.
  3. Regarding release and correction processes

    In the case of information differing from the truth regarding cases such as information display, utilization purposes, or private information contents, IntaSect accepts requests to correct and to stop the provision and utilization of personal information.

    (1) Contact information for any requests
    a. The complaint and concerns counter
    b. If you wish to send your request via mail, please send your request form along with other necessary documents to the following address:

    Himeji Shirasagi Building 4F, 3-12, Higashinobusue, Himeji-City, Hyogo 670-0965, Japan
    IntaSect Communications, Inc.
    Complaint/inquiry desk

    (2) Required information and documents
    a. Request forms (The required forms from the forms listed below)
    Request for Notice of Use Purpose/Disclosure of Personal Information
    Request for Correction of Personal Information
    Request for Discontinuance of Use of Personal Information
    b. Identity verification documents (such as copies of your driver's license or passport)
    c. For legal representatives, documents certifying your representative right
    Regarding confidential information (such as your legal domicile) on the documents, please submit the documents with the information blotted out. If the information is not blotted out when received, IntaSect will blot it out and consider that information never received.

    (3) Request fee
    Please understand that for every request form that you send to IntaSect regarding display and notification requests (and only these requests), there is a fee of 1,000 yen. If you send your request by mail, please submit your payment by transferring it through bank accounts.
    For more detailed procedures regarding display requests etc., please consult the inquiry desk whose contact information is shown below.

  4. Regarding complaints and concerns about the handling of private information
    For any complaints and concerns regarding privacy handling, please contact the inquiry desk whose contact information is displayed below.

Our contact information for inquiries regarding our privacy treatment
IntaSect Communications, Inc. Complaint/inquiry desk
TEL: 079-225-8886 (Reception times: 9am-5pm Mon-Fri.)
E-mail:pms2009@ml.intasect.co.jp

IntaSect is a part of the following legally certified privacy protection organizations. The following organizations accept complaints and concerns regarding IntaSect's privacy handling.

The name and inquiry contact information of the certified privacy protection organization
(Note) This is not the inquiry desk regarding IntaSect's services and products.

Name
Japan Institute for Promotion of Digital Economy and Community

Inquiry desk contact information
Personal Information Protection Consultation Service Office
Roppongi First Building, 9-9 Roppongi 1-chome,Minato-ku Tokyo, 106-0032 Japan
Phone: +81-3-5860-7565

Private information that can be disclosed includes any collection of private information that IntaSect possesses and can disclosure, fix, add onto, delete, and stop providing based on requests of the information's owner.

Handling of Personal Information on Websites

  1. About SSL

    Our website is encrypted with SSL as necessary in order to protect your personal information.

    SSL encryption is a technology which, when data is transmitted between your device and our server, enables your browser to automatically encrypt the name, e-mail address and other personal information you enter on our website, so that the content cannot be read should the data be intercepted by a third party.

    A browser not supporting SSL may be unable to access our website or enter information.

  2. About Cookies

    Our website may use cookies in order to enrich information or services provided or to make our website more useful for you. Unless you give prior consent, the use of a cookie will not enable our website to obtain any information that may identify the individual.

    A cookie is a small data file that our website writes on your hard disk in order to recognize pages you have visited. While information in a cookie will be exchanged between the website and your browser, our website is unable to read any cookies written by other websites or other data stored on your hard disk.

    While cookies are used by many websites, you can set your browser to notify you in advance or block cookies when you visit a website using them.

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