Cost reduction through paperless operation
Printing, enclosing, and mailing documents can all be eliminated, dramatically reducing the cost of postage, stamps, etc.
Digitization of External Transaction Documents and Application Forms
When improving business processes through digitization, there are a few problems that prevent this because contracts with external parties and formal documents must be exchanged in writing. So, digitizing contracts and application documents generated in transactions with external parties will not only significantly improve transaction operations, but it will also allow the reforming of internal operations. To digitize transactions with external parties, it is necessary to ensure the originality of the electronic data to be exchanged, and securely store evidence that both parties involved have agreed to the transaction.
- Management Support
- Business improvement, streamlining, digital transformation
- Financial institutions
- Retail
- Mail order
- Restaurants
- Manufacturing
- Transport
- Tourism
- Advertising agencies
Contents
Digital Certificate Issuing Service
We provide an electronic certificate issuing service to meet various needs for a wide range of electronic certificates required for the digitization of contracts and application documents.
Electronic signatures with electronic certificates can be used to meet the requirements of the E-Signature Act to prove who approved and agreed to the details of an electronic document, and when.
*In March 2018, we began issuing electronic certificates for architects, required for electronic signatures of design documents under the Act on Architects and Building Engineers.
*As of March 2018, we issue more than 15,000 electronic certificates annually, which are used for electronic signatures on contracts for electronic contract systems, client certificates, and various application documents.
The number of electronic certificates for contracts and application documents is growing rapidly.
| Industries in which the certificates are used | Examples of types of electronically signed documents requiring electronic certificates |
|---|---|
| Leasing business | Lease agreements for individual and corporate clients |
| Construction company | Building construction contracts, various construction work contracts, building permit applications |
| SI Businesses | Semi-commissioned contracts, outsourced development contracts, service use contracts, etc. |
| Financial business | Loan agreements, trust agreements, various application documents |
| Insurance providers | Insurance policies, reports, dispatch contracts |
| Product manufacturers | Goods purchasing contracts, basic contracts, contractor agreements, receipts for inspections and invoices |
| Property Management Business | Maintenance and construction contracts |
| Retailers | Basic contracts, various contracts (terms of cooperation, event-related contracts, etc.) |
Electronic certificates are used for secure delivery of confidential documents in addition to contracts and application documents.
The Features of Our Issuing Services
We have been providing an online JCAN Certificate issuing service since 2014.
- Our service allows online application for JCAN Certificates issued by JIPDEC (Japan Information Processing Development Corporation), widely used for electronic contracts.
- JCAN Certificates can be issued by registering information on a business partner and an in-house signature user through online processing.
- Upon request, we can develop additional functions for automatic processing of JCAN Certificate applications in coordination with, e.g., the customer’s management system.
Electronic Contract Service
We support the introduction of electronic contract systems that can digitize business-to-business transactions, and eliminate the need to manage and mail documents, and the need for stamp tax.
The Three Advantages of Using the Electronic Contract Service
01
02
Improvement of operational efficiency and speed through digitization
Contracts with clients can be concluded in a few hours.
03
Bolstered compliance
We will greatly improve the effectiveness of BCP measures, and prevent oversights in contract procedures or loss of written contracts.
We can meet a variety of needs, from supporting the introduction of our electronic contract service, to providing electronic certificate issuing services, electronic signature tools, and handwritten signature services necessary for electronic transactions.
An Electronic Contract Service with a Proven Track Record
We will support the introduction of the electronic contract service “Contracthub@absonne,” a cloud service provided by the well-established NS Solutions Corporation.
Contracthub@absonne is a SaaS/ASP service that makes it easy to introduce electronic contracts, which are rapidly gaining popularity against the backdrop of development of legislation, including the E-Signature Act and the Electronic Bookkeeping Preservation Act, as well as the technological environment leading to the development of electronic signatures, time stamps, etc.
Furthermore, the introduction of electronic contracts can eliminate the burden of stamp tax and realize significant cost reductions. It frees business-to-business contracting and order-receipt issuing operations from cumbersome paperwork and makes them paperless in a secure, reliable, and low-cost manner.
Main industries in which the electronic contract service is used
| Type of business | Type of electronic contract |
|---|---|
| Construction, retail | B2B building contracts, B2C building contracts, B2C building equipment repair and renovation contracts |
| Real estate rental | B2B lease agreements, B2C lease agreements, subleasing contracts |
| Banks | Mortgage loan agreements |
| Equipment manufacturing / Construction | Parts purchasing contracts, construction order contracts |
| Chemical manufacturing | Material procurement contracts, construction order contracts |
| Information and communication | System development contracts, quasi-contracts, maintenance contracts |
Contracthub also offers electronic signatures on smartphones and English support. This cloud service is ideal for contracts with overseas business partners. Click on the link below for more information on Contracthub
Electronic contracting service, Contracthub
Electronic Signature Service
OpenLimit SignatureService for PAdES-LTV is an all-in-one digital signature and time-stamping solution that enables verification of digital signatures for PDF documents for more than 10 years.
OpenLimit SignatureService for PAdES-LTV Features
01
PAdES-compliant, long-term signature standard capable of verifying authenticity for over 10 years
- Combining a digital signature with an RFC3161 time stamp (called ES-T) allows authenticity to be verified even after the certificate for the signature has expired. The digital signature enables authenticity confirmation of “who” and “what,” while the time stamp enables authenticity confirmation of “when” and “what.”
- “Digital signature + Time stamp + Certificate + Revocation information (CRL/OCSP) + Retention time stamp” is called ES-A. This is a form of long-term signature, in which the retention period is extended by adding a retention time stamp to the ES-T. The long-term signature format is required for lease contracts, loan contracts, basic contracts, etc., where the validity of the electronic signature must be verified beyond the expiration date of the current time stamp (often, 10 years).
- ES-T and ES-A profiles are defined in the European standard, ESTI.
02
What is OpenLimit SignatureService for PAdES-LTV?
OpenLimit SignatureService for PAdES-LTV is a server tool that can be used for a variety of purposes, including the automatic signing of large volumes of documents, smooth integration into existing systems, designing of individual signatures (e.g., stamp seals), and use with time stamps.
Handwritten Signature System
In B2C contracts, this service provides a signature function for individuals using handwritten signatures as a countermeasure for when the time and procedures for applying for the issuing of electronic certificates cannot be incorporated into the operations prior to contract processing. It has been widely adopted for individual contracts, such as individual lease contracts and construction contracts.
Examples Use
The sales representative explains the contract details using an iPad or similar device and asks the customer to sign the electronic contract by hand.
Then the company signs the contract electronically, and the customer can check the electronic contract on the portal site, or send the contract by e-mail, making it possible to conclude personalized contracts electronically anywhere. Doing this electronically also has security benefits, such as the ability to make revisions to the contract electronically on the spot before signing it, and eliminating the need to take numerous written contracts outside the company.